Office Assistant jobs in Dubai

Job Description Position: Administration Executive Job Summary

The Administration Executive is responsible for providing comprehensive administrative support to ensure the smooth and efficient operation of the office. This role includes managing office supplies procurement, handling front desk reception, coordinating office facilities, and supporting daily administrative functions. The ideal candidate should have at least one year of administrative experience in Dubai, possess strong organizational skills, and be proficient in English.

Key Responsibilities

• Manage daily office administration to ensure smooth business operations.
• Handle front desk reception, including greeting visitors, answering and directing phone calls, and managing incoming and outgoing correspondence.
• Coordinate meeting room bookings and prepare meeting facilities when required.
• Manage office supplies and pantry inventory, including sourcing, purchasing, and maintaining adequate stock levels.
• Coordinate with vendors and service providers for office maintenance, cleaning, courier services, and other administrative requirements.
• Maintain office equipment and arrange repairs or servicing when necessary.
• Support travel arrangements, hotel bookings, transportation, and visa-related administrative tasks when required.
• Organize and maintain administrative records, filing systems, and office documentation.
• Assist with employee onboarding by preparing workstations and coordinating office access and administrative requirements.
• Support company events, meetings, and other internal activities.
• Ensure the office environment is clean, organized, and compliant with company policies.
• Perform other administrative duties assigned by management.

Qualifications

• Diploma or Bachelor's degree in Business Administration or a related field.
• Minimum 1 year of administrative experience in Dubai, UAE.
• Experience in office supplies procurement and vendor coordination.
• Experience handling front desk reception and visitor management.
• Good understanding of general office administration procedures.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking skills with attention to detail.
• Good communication and interpersonal skills.
• Fluent in spoken and written English; additional languages are an advantage.
• Able to work independently and maintain a professional and positive attitude.

Preferred Qualifications

• Experience working in a multinational or fast-paced office environment.
• Familiarity with UAE administrative practices and local vendor management.
• Immediate availability or short notice period is preferred.

Pay: AED5,000.00 - AED8,000.00 per month

Work Location: In person