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Job Summary

We are seeking an experienced Document Controller with a strong construction background to manage, organize, track, distribute, and maintain all project documentation throughout the construction lifecycle.

The successful candidate will ensure that drawings, technical submittals, RFIs, method statements, material submittals, inspection requests, correspondence, reports, and contractual documents are properly registered, controlled, distributed, archived, and maintained in accordance with company and project procedures.

The candidate should have hands-on experience using Aconex, Procore, Autodesk Construction Cloud (ACC), SharePoint, or similar Electronic Document Management Systems (EDMS).

Key Responsibilities

• Manage incoming and outgoing project documentation and correspondence.
• Maintain an accurate and updated Document Control Register / Master Document Register (MDR).
• Receive, register, distribute, track, and archive project documents.
• Ensure documents are properly numbered, classified, revision-controlled, and filed.
• Control and distribute IFC drawings, shop drawings, as-built drawings, specifications, and design documents.
• Maintain drawing registers and ensure project teams are working with the latest approved revisions.
• Process and track RFIs, technical submittals, material submittals, method statements, WIRs, MIRs, NCRs, and site instructions.
• Maintain logs for all technical submissions and monitor pending approvals.
• Follow up with Engineers, Consultants, Contractors, and Subcontractors regarding overdue submissions and responses.
• Upload and distribute documents through Aconex, Procore, ACC, SharePoint, or other EDMS platforms.
• Ensure proper document workflow between Client, Consultant, Main Contractor, Subcontractors, and Suppliers.
• Prepare transmittals and maintain complete transmittal records.
• Maintain records of contractual correspondence, letters, notices, and project communications.
• Coordinate with Engineering, QA/QC, Commercial, Planning, Procurement, and Construction teams regarding document requirements.
• Maintain confidentiality and security of sensitive project and contractual documents.
• Prepare weekly and monthly document-control status reports.
• Monitor document review and approval cycles and highlight overdue items.
• Ensure superseded documents are clearly identified, withdrawn, and properly archived.
• Maintain hard-copy and electronic filing systems where required.
• Support internal, client, consultant, and external audits by providing required documentation.
• Assist project teams in retrieving drawings, correspondence, approvals, and technical records.
• Coordinate the compilation of project handover and close-out documentation.
• Compile and maintain as-built drawings, O&M manuals, warranties, testing and commissioning records, certificates, and authority approvals.
• Ensure final project documentation is properly indexed and submitted to the Client/Consultant.

Key Documents to Control

• IFC Drawings
• Shop Drawings
• As-Built Drawings
• Material Submittals
• Technical Submittals
• Method Statements
• RFIs
• WIRs / IRs
• MIRs
• NCRs
• Site Instructions
• Variation / Change Documents
• Technical Queries
• Project Correspondence
• Meeting Minutes
• Daily / Weekly / Monthly Reports
• Testing & Commissioning Records
• O&M Manuals
• Project Handover Documents

Qualifications & Experience

• Bachelor's degree or diploma in Business Administration, Engineering, Information Management, Document Control, or a related discipline.
• Minimum 3–5+ years of Document Control experience, preferably within the construction industry.
• UAE/GCC construction experience is highly preferred.
• Experience working with a Main Contractor, Engineering Consultant, Developer, MEP Contractor, or Project Management Consultancy is advantageous.
• Good understanding of construction documentation and project workflows.
• Experience supporting large-scale high-rise, residential, commercial, hospitality, infrastructure, or mixed-use projects is an advantage.

Software & Technical Skills

Strong working knowledge of:

• Aconex
• Procore
• Autodesk Construction Cloud (ACC) / BIM 360
• Microsoft SharePoint
• Microsoft Excel
• Microsoft Word
• Adobe Acrobat
• Electronic Document Management Systems (EDMS)

Knowledge of other construction/project management platforms is advantageous.

Required Competencies

• Document & Drawing Control
• Construction Documentation
• Revision Control
• Document Register Management
• Technical Submittal Tracking
• RFI Management
• EDMS Administration
• Correspondence Management
• Document Distribution
• Project Filing & Archiving
• Reporting & Tracking
• Strong Attention to Detail
• Time Management
• Coordination Skills
• Confidentiality
• Excellent Written Communication

Preferred Candidate Profile:

The ideal candidate will be an experienced Construction Document Controller with strong knowledge of construction documentation workflows and hands-on experience with Aconex or similar EDMS platforms.

The candidate should be highly organized and capable of coordinating documentation between Client, Consultant, Main Contractor, Subcontractors, Suppliers, and multidisciplinary project teams while ensuring all documentation remains accurate, traceable, current, and readily accessible throughout the project lifecycle.

Pay: AED5,000.00 - AED7,000.00 per month

Work Location: In person