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Administrative Receptionist - job post

Decisive Zone
Dubai

Location

Dubai

Full job description

Posted Feb 27, 2023

Location: Dubai, UAE

Key Responsibilities:
  • Greet and welcome guests as soon as they arrive at the office;
  • Determine the nature and purpose of visitors arriving, direct or escort visitors to the appropriate person and office;
  • Operate multi-line telephone system to answer, screen, and forward calls, provide information and take messages;
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures);
  • Provide basic and accurate information in-person and via phone/email regarding a business setup and business center industries;
  • Receive, sort and distribute daily mail/deliveries;
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook);
  • Order front office supplies and keep inventory of stock;
  • Update calendars and schedule meetings;
  • Book meeting rooms within a business center and make sure that the rooms are tidy and with updated stationery after each meeting;
  • Provide administrative support to the management;
  • Perform other clerical receptionist duties such as filing, photocopying, and MOM recording.
Requirements and Skills:
  • Proven work experience as a Receptionist, Front Office Representative, or similar role;
  • Excellent oral and written communication skills;
  • Basic computer skills – Microsoft Office, internet navigation
  • Excellent and courteous follow-up and empathy for clients and staff;
  • Hands-on experience with office equipment (e.g. printers);
  • Professional attitude and presentable appearance;
  • Ability to be resourceful and proactive when issues arise;
  • Excellent organizational skills;
  • Multitasking and time-management skills, with the ability to prioritize tasks.

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