hr assistant jobs in Dubai

We are looking for a detail-oriented and organized HR Admin to support the day-to-day HR operations and administrative activities of the organization. The role will be responsible for maintaining employee records, managing HR documentation, coordinating employee-related matters, supporting payroll and benefits administration, and ensuring compliance with company policies and UAE Labour Law.

Key Responsibilities

HR Administration

• Maintain and update accurate employee records, personnel files, and HR databases.
• Prepare employment contracts, HR letters, salary certificates, experience certificates, memos, and other HR documents.
• Manage employee documentation related to leave, attendance, transfers, promotions, salary changes, and resignations.
• Maintain proper filing and ensure all employee documents are up to date.
• Handle confidential employee information with professionalism and discretion.
• Support the implementation and communication of HR policies and procedures.

Employee Relations

• Respond to employee queries regarding HR policies, leave, attendance, salaries, benefits, and other HR matters.
• Coordinate employee requests and provide timely HR support.
• Assist in handling employee grievances and routine employee-related issues.
• Maintain accurate records of disciplinary actions, warnings, and other employee relations matters.

Payroll & Benefits Administration

• Prepare and submit accurate monthly payroll inputs to the Finance/Payroll team.
• Maintain records of salaries, deductions, overtime, leave, and other payroll-related information.
• Coordinate employee leave and attendance records for payroll processing.
• Assist with medical insurance and other employee benefits administration.

Visa & Government Documentation

• Coordinate employee visa, work permit, Emirates ID, and other employment-related documentation.
• Liaise with the PRO/Government Relations team regarding visa and labour-related processes.
• Monitor expiry dates of visas, Emirates IDs, work permits, and other employee documents.
• Ensure timely renewal of required employee documentation.

HR Compliance & Reporting

• Ensure HR records and processes comply with UAE Labour Law and company policies.
• Prepare HR reports related to headcount, employee movements, leave, attendance, and turnover.
• Assist with HR audits and ensure required documentation is properly maintained.
• Support the HR Manager in implementing HR policies and procedures.

Qualifications & Experience

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 2–5 years of experience in HR administration or a similar role.
• UAE HR experience with knowledge of UAE Labour Law is preferred.
• Good knowledge of MS Office, particularly Excel and Word.
• Experience with HRMS/HRIS systems is an advantage.
• Strong organizational and administrative skills.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive employee information.

Key Competencies

• HR Administration
• Employee Records Management
• Employee Relations
• Payroll & Benefits Administration
• UAE Labour Law
• Visa & Government Documentation
• HR Reporting
• HRMS/HRIS
• MS Office
• Attention to Detail
• Communication & Coordination

Pay: AED4,500.00 - AED5,000.00 per month

Work Location: In person