arabic jobs in Dubai

Job Purpose:

The Executive Assistant to the CEO at INDEX Holding plays a pivotal role in ensuring the seamless operation of the CEOs office and assisting in the management of his day-to-day affairs and handle confidential information with discretion.

Job Responsibilities:

Administrative Support

• Calendar Management and Correspondence:
• Efficiently schedule meetings, manage the CEO's calendar, and handle all correspondence on his behalf.
• Filter emails, prioritize urgent correspondence, and manage email accounts effectively.

Diary and Document Management

• Maintain the CEO's diary, ensuring that daily commitments, papers, and travel arrangements are well-managed and organized.
• Prepare daily folders with diary, necessary documents, and resolve any issues that may arise.
• Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations, and requests.

Meeting and Travel Coordination

• Schedule meetings for the CEO, his direct reports, committees, and groups he is involved in.
• Coordinate all travel and accommodation requirements, ensuring arrangements align with the CEO 's preferences.

Communication and Briefing

• Act as the primary point of contact, filtering general information, queries, phone calls, and invitations directed to the CEO.
• Manage the briefing process for the CEO, ensuring he is fully prepared for all engagements.
• Maintain accurate records of papers and electronic correspondence on behalf of the CEO.

Project Assistance and Special Tasks

• Produce documents, briefing papers, reports, and presentations as required.
• Occasionally accompany the CEO during travel to take notes, provide general assistance during presentations, or support in various capacities.
• Carry out specific projects, conduct research, and assist with decision-making processes.
• Develop a strong understanding of roles within the private office and around the CEO to provide coverage when team members are absent.

Guest and Stakeholder Relations

• Ensure that guests meeting with the CEO receive exceptional care and assistance.
• Provide a high level of service in line with the CEO's work habits and preferences.

Pay: AED10,000.00 - AED14,000.00 per month

Application Question(s):

• What is your salary expectation in AED?

Education:

• Bachelor's (Preferred)

Experience:

• Executive Assistant: 3 years (Preferred)

Language:

• Arabic (Required)

Work Location: In person