Sharjah jobs in UAE

The Secretary plays a crucial role in providing administrative and clerical support to ensure the smooth functioning of the office operations. The Secretary is responsible for managing correspondence, organizing documents, scheduling appointments, and assisting in various administrative tasks, contributing to the efficient and effective functioning of the department.

• Perform general clerical duties, including photocopying, scanning, mailing, and filing documents, to ensure efficient document management and recordkeeping.
• Answer and direct phone calls, take messages, and respond to inquiries in a professional and timely manner, providing accurate information and maintaining a positive and courteous attitude.
• Greet and assist visitors and clients, ensuring they are directed to the appropriate personnel and that their needs are addressed promptly and professionally.
• Manage and prioritize incoming and outgoing correspondence, including emails, letters, and faxes, ensuring they are distributed to the relevant individuals and responses are prepared as required.
• Schedule and coordinate appointments, meetings, and conferences, arranging necessary logistics, such as booking meeting rooms, organizing refreshments, and sending meeting invitations.
• Prepare and edit documents, reports, presentations, and other materials as assigned, ensuring accuracy, consistency, and adherence to company standards.
• Maintain and update filing systems, both physical and electronic, ensuring documents are organized, easily accessible, and properly labeled for efficient retrieval.
• Assist in managing office supplies, inventory, and equipment, monitoring stock levels, placing orders, and coordinating repairs or maintenance as needed.
• Assist in travel arrangements, including booking flights, accommodations, and transportation, and preparing travel itineraries for employees or visitors.
• Collaborate with other administrative staff to support various projects and initiatives, providing assistance, sharing information, and ensuring smooth coordination and teamwork.
• Maintain confidentiality and handle sensitive information with the utmost discretion, ensuring the security and privacy of company records, files, and communications.
• Follow up on assigned tasks and projects, providing updates, progress reports, and reminders to ensure timely completion and adherence to deadlines.
• Assist in the preparation and organization of company events, such as meetings, workshops, training, or social gatherings, handling logistics and coordinating with participants.
• Stay updated on office procedures, company policies, and industry trends, seeking opportunities for self-improvement and suggesting process enhancements when appropriate.
• Perform other administrative and clerical duties as assigned by the supervisor to support the overall functioning of the department.

Pay: From AED4,000.00 per month

Language:

• English (Required)

Location:

• Sharjah (Required)

Work Location: In person