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Secretary jobs in Dubai

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Job Post Details

executive secretary/office administraror - job post

charles luxury interiors llc
Dubai
AED3,000 - AED5,000 an hour

Job details

Pay

  • AED3,000 - AED5,000 an hour

Job type

  • Permanent
  • Full-time

Location

Dubai

Full job description

Executive Secretary / Office Administrator

Location: Dubai, UAE

Company: Charles Luxury Interiors Design L.L.C.

About Us

Charles Luxury Interiors Design L.L.C. is a luxury interior design, architecture, and fit-out company specializing in high-end residential, commercial, and hospitality projects across the UAE and internationally. We are seeking a highly organized and proactive Executive Secretary / Office Administrator to support our growing team.

Key Responsibilities

* Manage the CEO’s calendar, meetings, and appointments.

* Handle emails, phone calls, and correspondence professionally.

* Prepare quotations, proposals, invoices, and reports.

* Coordinate with clients, consultants, contractors, and suppliers.

* Organize project documentation, contracts, and company records.

* Follow up on payments, project schedules, and client communications.

* Assist in preparing presentations and meeting minutes.

* Coordinate office operations and administrative tasks.

* Maintain confidentiality and handle sensitive information professionally.

* Support the design and project management teams with administrative duties.

Requirements

* Minimum 2–3 years of experience as an Executive Secretary, Personal Assistant, or Office Administrator in the UAE.

* Bachelor’s degree or diploma in Business Administration or a related field.

* Excellent written and spoken English.

* Arabic is an advantage.

* Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

* Excellent communication and organizational skills.

* Ability to work under pressure and manage multiple priorities.

* Professional appearance and positive attitude.

* Experience in an interior design, architecture, construction, or real estate company is highly preferred.

What We Offer

* Competitive salary (based on experience).

* Career growth opportunities.

* Professional and supportive working environment.

* Opportunity to work on prestigious luxury projects.

To Apply:

Please send your CV along with a recent professional photograph and mention your expected salary and notice period.

Pay: AED3,000.00 - AED5,000.00 per hour

Work Location: In person

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