Secretarial jobs in Dubai

Naauv Real Estates LLC is seeking a highly organized, proactive, and trustworthy Personal Secretary to provide comprehensive administrative and personal support to the Director. The successful candidate will manage daily schedules, coordinate communications, organize meetings, handle confidential information, and ensure the Director's day-to-day activities run efficiently. This role requires exceptional organizational skills, discretion, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment.

Key Responsibilities

• Provide full administrative and secretarial support to the Director.
• Manage the Director's calendar, appointments, meetings, and daily schedule.
• Coordinate travel arrangements, including flights, accommodation, transportation, and itineraries.
• Prepare correspondence, reports, presentations, and other business documents.
• Screen and prioritize phone calls, emails, and other communications.
• Arrange, schedule, and coordinate internal and external meetings.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Maintain organized filing systems for both physical and electronic documents.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.
• Liaise with clients, suppliers, government authorities, and business partners on behalf of the Director.
• Monitor deadlines and ensure timely completion of assigned tasks and commitments.
• Assist with property-related documentation and administrative processes as required.
• Coordinate with internal departments to facilitate smooth business operations.
• Support the Director with personal errands and administrative matters when required.
• Manage office supplies and ensure the Director's office is well organized.
• Perform research and gather information to support business decisions.
• Handle any additional administrative or operational duties assigned by the Director.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field is preferred.
• Minimum of 3 years' experience as a Personal Secretary, Executive Assistant, or similar administrative role.
• Experience in the real estate industry is an advantage.
• Excellent written and verbal communication skills in English; additional languages are an advantage.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office management software.
• Exceptional organizational, planning, and time-management skills.
• Ability to multitask and work effectively under pressure.
• High level of integrity, discretion, and confidentiality.
• Strong problem-solving and decision-making abilities.
• Professional appearance and positive attitude.

Key Competencies

• Excellent organizational skills
• Attention to detail
• Confidentiality and discretion
• Communication and interpersonal skills
• Initiative and proactive approach
• Time management
• Adaptability and flexibility
• Ability to prioritize effectively
• Professionalism
• Reliability and accountability

Working Conditions

• Full-time position.
• Office-based with flexibility to support the Director outside standard business hours when required.
• Occasional travel may be required.

Performance Indicators

• Efficient management of the Director's schedule and appointments.
• Timely completion of assigned administrative tasks.
• Accuracy and quality of documentation.
• Effective communication and coordination with internal and external stakeholders.
• High level of confidentiality and professionalism.
• Positive contribution to the efficiency of the Director's daily operations.

Pay: AED8,000.00 - AED12,000.00 per month

Work Location: In person