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Project Support Officer - job post

Wood
3.8 out of 5 stars
Abu Dhabi
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Job details

Job type

  • Full-time

Location

Abu Dhabi

Full job description

Wood is currently recruiting for an experienced Project Support Officer for our internal office in Abu Dhabi Due to the nature, the position will be fully office based.

Wood's Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.

We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.
Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.

What we can offer

  • Meaningful and interesting projects : Delivered to high profile clients across the Energy Sector
  • Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
  • Competitive remuneration package: With regular reviews to ensure we are rewarding at the right level in line with the market
  • Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
  • Group Life and Personal Accident Insurance : The company provides Life Assurance cover
  • End of Service Gratuity : In line with UAE Labor Law, all employees are eligible for an End of Service benefit
  • The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
  • Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ service of our employees at 5 year service milestones
  • Commitment to continued professional development : Development plans that are tailored to your individual needs and interests
  • Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
  • Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by

Responsibilities:

  • Manage the end-to-end administration and coordination of assigned PMC projects
  • Coordinate client hiring requests with the Recruitment team
  • Submit CVs to ADNOC and coordinate interview scheduling and feedback
  • Coordinate employment terms and conditions acceptance with Recruitment
  • Coordinate personnel mobilization and demobilization activities with Mobility and Public Relations teams
  • Track and update mobilization status and provide regular updates to ADNOC focal points through established trackers
  • Ensure accuracy and timely update of ADNOC established CV & Mobilization Trackers
  • Coordinate onboarding activities, including inductions, mandatory trainings, medicals, and system access
  • Process and maintain ADNOC Fieldglass registrations and personnel records
  • Coordinate CICPA applications, renewals, and access requirements
  • Manage PAAF and MMA documentation, tracking, and records
  • Maintain project personnel trackers, and personal documentation
  • Monitor training, certification, medical, and other compliance expiry dates and ensure timely renewals
  • Prepare, maintain, and control project correspondence, letters, and document registers
  • Coordinate business travel, offshore rotations, transportation, and accommodation arrangements
  • Respond to day-to-day manpower and administrative queries from ADNOC focal points
  • Coordinate and raise requests in Oracle with HR support on personnel requests, employment letters, experience certificates, and employee-related matters
  • Liaise with Recruitment, HR, Mobilization, Payroll, Travel Agencies, HSE, Quality, Public Relations, Finance, and Project Controls to support project delivery
  • Ensure all project records, trackers, folders, and documentation remain accurate, current, and audit-ready
  • Identify operational issues affecting assigned projects and escalate them appropriately to the Portfolio Manager
  • Support continuous improvement of project administration processes and compliance across the PMC portfolio
  • Manage the end-to-end monthly timesheet process for all PMC personnel
  • Ensure compliance with ADNOC procedures and contractual requirements related to attendance and leave administration
  • Collect, review, and validate monthly timesheets for accuracy and completeness
  • Follow up with personnel on missing, incomplete, or incorrect timesheets
  • Record and maintain approved timesheets within the applicable project folders
  • Administer annual leave requests and maintain accurate leave balances
  • Reconcile leave records against monthly timesheets to ensure billing accuracy
  • Maintain timesheet and leave trackers, ensuring all records remain current and up to date
  • Prepare monthly timesheet and leave status reports for Project Controls and Management
  • Coordinate with Payroll, HR, Project Controls, and Project Administrators to resolve attendance and leave discrepancies
  • Maintain complete records of timesheets, leave documentation, and supporting approvals for audit purposes
  • Support month-end invoicing activities by ensuring all timesheet and leave records are finalized within agreed deadlines
  • Identify recurring timesheet and leave management issues and recommend process improvements to enhance efficiency, accuracy, and compliance

Qualifications:

  • Bachelor’s Degree in Business Administration, Engineering, Project Management, or a related field.
  • Minimum 5–6 years of experience as a Project Support Officer, Project Coordinator, Project Administrator, or similar project support role .
  • Proven experience in providing administrative and coordination support to project teams in engineering, construction, infrastructure, or corporate environments.
  • Strong knowledge of project documentation, reporting, document control, and project tracking processes.
  • Proficient in Microsoft Office Suite , particularly Excel, Word, PowerPoint, and Outlook.
  • Experience in preparing project reports, meeting minutes, action trackers, and status updates.
  • Ability to maintain project records, schedules, and correspondence in an accurate and organized manner.
  • Familiarity with project management tools and systems such as MS Project, SharePoint, Power BI, Oracle, SAP, or similar platforms is an advantage.
  • Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
  • Excellent communication and interpersonal skills, with the ability to coordinate with internal and external stakeholders.
  • High attention to detail and commitment to maintaining data accuracy and document integrity.
  • Ability to work independently in an office-based environment and support multiple projects simultaneously.
  • Strong problem-solving skills and a proactive approach to project support activities.
  • Fluent in English, both written and verbal; Arabic language skills are an added advantage.

Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com

Diversity Statement
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
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