Private Office jobs in Abu Dhabi

Location: Abu Dhabi, United Arab Emirates

About the Role

We are seeking a highly organized, proactive, and professional Administrative Coordinator to join our team. This role is ideal for someone who enjoys managing multiple responsibilities, communicating with clients, coordinating contracts, and supporting daily business operations.

The successful candidate will play a key role in ensuring smooth administrative processes while supporting management, clients, and internal teams with professionalism and efficiency.

Key ResponsibilitiesContract Administration

• Prepare, organize, and maintain contracts and official documentation.
• Monitor the progress of contracts from initiation until completion.
• Follow up with clients and internal departments to ensure contractual obligations are completed on time.
• Track contract renewals, approvals, and required documentation.
• Maintain accurate records of contracts and related correspondence.

Client & Payment Follow-up

• Follow up with clients regarding quotations, contracts, invoices, and project progress.
• Coordinate payment follow-ups and maintain records of outstanding balances.
• Liaise with the finance department to ensure timely invoicing and payment collection.
• Maintain professional communication with clients at all times.

Government & Corporate Registration

• Register and update the company with government entities, private organizations, procurement portals, and supplier registration systems.
• Prepare and submit documentation required for company registrations, renewals, and vendor approvals.
• Ensure company information remains current across all registration platforms.

Administrative & Executive Support

• Coordinate daily administrative operations.
• Manage calendars, appointments, and executive schedules.
• Organize meetings and prepare meeting agendas.
• Attend meetings, prepare professional Minutes of Meeting (MoM), and distribute them to attendees.
• Follow up on action items resulting from meetings.
• Prepare reports, presentations, official letters, and business correspondence.
• Maintain organized digital and physical filing systems.

Email & Communication Management

• Manage incoming and outgoing business emails.
• Draft, review, and respond to professional correspondence in both Arabic and English.
• Follow up on pending emails and ensure timely communication with clients and stakeholders.

Reporting

• Prepare weekly and monthly administrative reports.
• Monitor pending contracts, outstanding tasks, and payment status.
• Generate reports and presentations using Microsoft Excel, Word, and PowerPoint.

Qualifications

• Bachelor's degree in Business Administration or a related field is preferred.
• Minimum of 2 years of experience in administration, office management, executive support, or contract coordination.
• Fluent in Arabic and English (spoken and written).
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and time-management skills.
• Ability to work independently and under pressure.
• High level of professionalism, confidentiality, and attention to detail.

Technical Skills

Applicants should have strong proficiency in:

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook
• Adobe Acrobat / PDF
• Business correspondence and document management

Salary & Benefits

• Salary: AED 3,500 – 6,500 per month (depending on qualifications and experience).
• Professional working environment.
• Career development opportunities.
• Long-term employment with opportunities for growth.

How to Apply

Please submit your updated CV through Indeed.

Only shortlisted candidates will be contacted.

Pay: AED3,500.00 - AED6,500.00 per month

Work Location: In person