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    • Significant experience in administrative, team assistant, or executive support roles.
    • A Snapshot of Your Day.
    • Provide administrative and operational support to…
    • View all Siemens Energy jobs - Dubai jobs
    • Salary Search: Executive Assistant salaries in Dubai
    • See popular questions & answers about Siemens Energy
    • Oversee tasks related to the CEO’s office, ensuring smooth day-to-day operations.
    • The Executive Assistant (EA) to the CEO provides high-level administrative…
    • Maintain organized documentation, records, reporting systems, and executive office processes in line with governance standards.
    • Certification in office administration preferred.
    • The incumbent will also be responsible for scheduling meetings, tracking office supplies, and ensuring that…
    • Coordinate office purchases and ensure appropriate documentation is maintained.
    • Track office-related expenses and maintain accurate administrative records.
    • Scheduling & Logistics: Manage executive calendars, book meeting rooms, and arrange travel.
    • Procurement: Track and reorder office supplies, maintain…
    • − Full control over office comfort and office supply (household goods, stationery and other inventory items necessary for the comfortable work of employees in…
    • Around 10 years of experience in business, strategy, or executive-support roles in manufacturing.
    • Prepare concise, decision-ready reports, dashboards, and…
    • Hands-on experience with onboarding coordination, office and vendor management, and travel arrangements.
    • Maintain the office asset register: issuance, returns,…
    • Roles & Responsibilities:· The coordination of executive activities including calendar maintenance, travel coordination, managing all appointments, phone calls,…
    • Previous administrative or office experience is preferred.
    • Assist with meetings, reports, office supplies, and other administrative activities.
    • Dealing with incoming calls and responding professionally to all enquiries.
    • Data entry, job entry into the system and communicating information to the drivers.
    • Manage office supplies, records, filing systems.
    • Handle emails, calls, WhatsApp messages on behalf of executive.
    • Manage daily schedule, meetings, appointments.
    • The Executive Assistant will provide high-quality executive, operational, and.
    • Manage complex executive calendars, travel arrangements, and meeting priorities…
    • Support daily office administration and operational activities.
    • Experience working in a corporate office environment.

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Job Post Details

Siemens Energy logo
Executive Assistant
Siemens Energy
·
3.9
Dubai
Full-time
Apply on company site

Job details

Pay information not provided
Full-time
Dubai

Full job description

A Snapshot of Your Day

Provide administrative and operational support to the team through effective calendar management, travel planning, meeting coordination, event organization, and day-to-day administrative support across global locations.

How You’ll Make an Impact

  • Arrange domestic and international travel, including flights, hotels, transportation, and travel itineraries.
  • Demonstrate a strong understanding of global locations, time zone differences, and regional holidays to support efficient scheduling, particularly across Europe, the Middle East, and Asia.
  • Support the global LoA approval process by coordinating meetings, taking meeting of minutes, and maintaining related data in Salesforce.
  • Manage calendars and coordinate meetings across multiple time zones.
  • Organize team events, offsites, workshops, and team-building activities.
  • Coordinate meeting logistics, including room reservations, virtual meetings, and meeting materials.
  • Serve as a key point of contact for administrative and operational support within the team.
  • Support onboarding activities and team communications.
  • Process expenses, invoices, and other administrative tasks.
  • Prepare presentations, reports as requested by management.

What You Bring

  • Significant experience in administrative, team assistant, or executive support roles.
  • Strong experience coordinating international travel and managing complex itineraries.
  • Excellent calendar management and scheduling skills.
  • Good knowledge of global geography and time zone management, particularly across Europe, the Middle East, and Asia.
  • Strong organizational, communication, and multitasking abilities.
  • Proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
  • Proactive, detail-oriented, and able to work effectively in a fast-paced environment.

About the Team

Our Transformation of Industry division is decarbonizing the industrial sector. Increasing electrification and efficiency are key and demand for green H2 and derivative fuels will rise. We enable decarbonization of the industrial sector and the transition to sustainable processes, building on a strong industrial customer base, a global network, diverse technologies, and integrated execution capabilities.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

Rewards/Benefits

  • Opportunity to work on challenging projects in an exciting environment
  • Opportunity for remote/flexible work
  • Professional support and strong collaboration with colleagues around the world
  • Professional development opportunities within the company

https://jobs.siemens-energy.com/jobs

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