Log in jobs in UAE

About the Role

WONNPAY FZE is looking for a professional, friendly, and organized Receptionist to be the first point of contact for employees, visitors, clients, and business partners.

The Receptionist will be responsible for managing the front desk, welcoming visitors, handling calls and correspondence, and providing day-to-day administrative support to ensure the office operates smoothly and professionally.

Key Responsibilities

Front Desk & Reception

• Welcome and greet employees, visitors, clients, and business partners in a professional and friendly manner.
• Manage the reception area and ensure it is clean, organized, and presentable at all times.
• Answer, screen, and direct incoming telephone calls and messages.
• Receive and distribute incoming mail, courier deliveries, and documents.
• Coordinate visitor registration and notify the relevant employee when visitors arrive.
• Assist visitors with directions and general information about the company.
• Maintain a visitor log and ensure appropriate building access procedures are followed.

Office Administration

• Provide general administrative support to HR, Management, and other departments as required.
• Coordinate meeting room bookings and ensure meeting rooms are prepared for meetings.
• Assist with office supplies, stationery, pantry supplies, and other administrative requirements.
• Monitor office supplies and coordinate replenishment when necessary.
• Assist with courier arrangements, document collection, and deliveries.
• Maintain organized records of administrative documents and office-related information.
• Coordinate with building management regarding office-related matters when required.
• Support the smooth day-to-day operation of the office.

Employee Support

• Assist employees with general office-related requests.
• Help new joiners with basic office orientation, including office facilities, meeting rooms, pantry, and access procedures.
• Support HR with employee events, celebrations, meetings, and other company activities.
• Assist in coordinating birthdays, team activities, and office events.
• Maintain a welcoming and professional office environment.

Meeting & Event Support

• Prepare meeting rooms before meetings and ensure they are properly arranged.
• Coordinate refreshments and other requirements for meetings and company events.
• Assist HR and Management in organizing internal meetings, company gatherings, and celebrations.
• Support visitors and guests during company events.

Office Coordination & Facilities

• Report maintenance, cleaning, internet, air-conditioning, access, or other office issues to the appropriate person.
• Coordinate with building management or service providers when requested.
• Ensure common areas remain clean and organized.
• Assist in monitoring office facilities and reporting any issues promptly.

Requirements

• Previous experience as a Receptionist, Front Desk Officer, Administrative Assistant, or similar role.
• Minimum 3 years Experience in Dubai, UAE
• Excellent communication and interpersonal skills.
• Professional and welcoming personality.
• Good organizational and time-management skills.
• Ability to multitask and prioritize responsibilities.
• Proficiency in Microsoft Office and common workplace communication tools.
• Good written and spoken English.
• Ability to work independently and as part of a team.
• Professional appearance and strong customer-service mindset.

Preferred Skills

• Experience working in a corporate office environment.
• Experience supporting HR or administrative functions.
• Familiarity with office management and visitor management procedures.
• Ability to handle confidential information with discretion.
• Strong attention to detail and problem-solving skills.