Intermediate jobs in Dubai

Job Opportunity: Administrative Assistant

Location: Dubai, UAE
Employment Type: Full-Time
Availability: Immediate Joiners Preferred

We are looking for a highly organized, proactive, and professional Administrative Assistant to support our management team and ensure the efficient day-to-day operation of the office.

The ideal candidate will be fluent in Arabic and English, possess excellent communication and organizational skills, and be capable of managing multiple priorities in a fast-paced retail environment.

Key Responsibilities

• Provide administrative and secretarial support to senior management.
• Manage calendars, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, and meeting minutes.
• Handle incoming calls, emails, and official communications professionally.
• Organize and maintain filing systems, records, and confidential documents.
• Coordinate meetings, prepare agendas, and follow up on action items.
• Prepare purchase requests, expense reports, and administrative documentation.
• Liaise with internal departments and external stakeholders.
• Monitor office supplies and coordinate procurement when required.
• Support project coordination and ensure timely completion of administrative tasks.
• Assist in organizing company events, workshops, and executive meetings.
• Perform other administrative duties assigned by management.

Requirements

• Bachelor’s degree or diploma in Business Administration, Management, or a related field.
• Minimum 3–5 years of experience as an Administrative Assistant, Executive Assistant, or Office Administrator.
• Fluent in Arabic and English (spoken and written).
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience using ERP systems (SAP experience is an advantage).
• Strong organizational, planning, and multitasking abilities.
• High level of professionalism, integrity, and confidentiality.
• Excellent attention to detail and problem-solving skills.
• Ability to work independently and under pressure.

Preferred Qualifications

• Experience in the retail, FMCG, or corporate sector.
• Knowledge of document control and office management procedures.
• Strong coordination and follow-up skills.
• Experience supporting senior executives is highly desirable.

Personal Attributes

We are looking for someone who is:

• Highly organized and detail-oriented.
• Professional, courteous, and service-minded.
• Proactive with a positive attitude.
• Reliable, trustworthy, and able to maintain confidentiality.
• Excellent at prioritizing tasks and meeting deadlines.
• A strong team player with outstanding interpersonal skills.

If you are passionate about providing exceptional administrative support and thrive in a dynamic, fast-paced environment, we encourage you to apply.

Pay: AED3,000.00 - AED5,000.00 per month

Application Question(s):

• How would you rate your proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)? (Beginner / Intermediate / Advanced)
• Are you available to join immediately? If not, what is your notice period? (Immediate / 1–2 weeks / 1 month / More than 1 month)
• Have you previously supported senior executives or management in an administrative capacity? (Yes/No)

Work Location: In person