Hotel Management jobs in Dubai

Job Description: Personal Assistant to the CEO

Job Title: Personal Assistant (PA) to the CEO
Department: Executive Office
Reporting To: Chief Executive Officer (CEO)
Location: Dubai, UAE

Job Summary

The Personal Assistant to the CEO provides high-level administrative and executive support to the CEO by managing schedules, coordinating meetings, handling confidential information, and ensuring the smooth execution of daily business activities. The ideal candidate is highly organized, proactive, discreet, and capable of working in a fast-paced environment.

Key Responsibilities

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, prepare agendas, and record meeting minutes.
• Screen phone calls, emails, and correspondence, responding or escalating as appropriate.
• Draft, review, and prepare professional letters, reports, presentations, and other business documents.
• Handle confidential information with the highest level of discretion and professionalism.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Coordinate with departments to follow up on action items, deadlines, and project updates.
• Organize business travel, including flights, hotel bookings, visas, and itineraries.
• Prepare expense reports and maintain records of executive expenses.
• Assist in planning company events, executive meetings, and client visits.
• Maintain filing systems, both electronic and physical.
• Conduct research and compile information for executive decision-making.
• Monitor and prioritize tasks to ensure timely completion.
• Perform other administrative and executive support duties as assigned by the CEO.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum 5 years of experience as a Personal Assistant, Executive Assistant, or similar executive support role.
• Previous experience supporting C-level executives is highly preferred.
• UAE experience is preferred.

Required Skills

• Excellent verbal and written communication skills in English.
• Strong organizational and time management abilities.
• Exceptional attention to detail and accuracy.
• Ability to handle multiple priorities under tight deadlines.
• High level of integrity and confidentiality.
• Strong interpersonal and relationship management skills.
• Excellent problem-solving and decision-making abilities.
• Professional appearance and demeanor.
• Flexible and adaptable to changing priorities.

Technical Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Microsoft Teams, Zoom, and calendar management tools.
• Knowledge of document management systems.
• Fast and accurate typing skills.

Preferred Qualifications

• Experience in the construction, engineering, or contracting industry is an advantage.
• Familiarity with UAE business practices and government procedures.
• Valid UAE driving license is an added advantage.

Key Competencies

• Executive Support
• Confidentiality & Discretion
• Communication Skills
• Planning & Coordination
• Time Management
• Multitasking
• Initiative & Proactiveness
• Attention to Detail
• Professionalism
• Problem Solving

Working Conditions

• Full-time position based in Dubai.
• May require flexibility in working hours based on the CEO's schedule.
• Occasional travel may be required.

Preferred Candidate Profile:

• Minimum 5 years of experience as a Personal Assistant to senior management or the CEO.
• Excellent command of English (spoken and written).
• Highly organized, proactive, and capable of working independently.
• Experience in a UAE construction company is highly preferred.

Pay: AED8,000.00 - AED12,000.00 per month

Work Location: In person