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    • Experience coordinating specialists and hospitals.
    • Manage and coordinate all medical appointments for the Executive family, including annual health screenings,…
    • Process payments accurately using the clinic or hospital management system.
    • The role requires excellent customer service skills, attention to detail, and…
    • To facilitate smooth interaction between the team members and nursing administration.
    • 0 - 2 years’ experience in similar role preferably in a tertiary hospital.
    • Understands, follows and supports all hospital infection control programs to ensure patient and staff safety.
    • The Patient Affairs Specialist serves as the first…
    • Proficiency in Microsoft Office and hospital management systems.
    • Register patients accurately in the hospital/clinic management system.
    • Support hospital administration with clerical and administrative tasks.
    • This role is ideal for candidates with experience in data entry, healthcare…
    • Proficient in MS Office and hospital management software.
    • Minimum 1–3 years of experience in a medical center, hospital, or healthcare facility.
    • Certification in medical administration is an advantage.
    • Understands, follows and supports all hospital infection control.
    • Proficiency in MS Office and clinic/hospital management software.
    • The Front Desk Receptionist / Insurance Coordinator is responsible for providing excellent…
    • Responsible to supervise and lead a team, providing general support for the front office department ensuring all patient administration processes are followed.
    • Ensure compliance with hospital policies, administrative procedures, and confidentiality standards.
    • The ideal candidate will have experience in office…
    • Understands, follows and supports all hospital infection control programs to ensure patient and staff.
    • The clinic integrates advanced diagnostics, continuous…
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    • The Clinic Manager is responsible for overseeing the daily operations of the dental clinic, ensuring excellent patient care, operational efficiency, regulatory…
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    • The Clinic Manager is responsible for overseeing the daily operations of the dental clinic, ensuring excellent patient care, operational efficiency, regulatory…
    • Minimum 5 - 7 years of experience in healthcare or clinic administration.
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Job Post Details

Wellness Administration Coordinator - job post

Huda Beauty
2.0 out of 5 stars
Dubai

Job details

Job type

  • Full-time

Location

Dubai

Full job description

Who We Are: At Huda Beauty, our Vision is to lead in creating a democratized beauty industry where power is given back to people to define, create, and enjoy beauty for themselves! Launched by award-winning beauty powerhouse Huda Kattan in 2013, Huda Beauty is one of the world’s fastest growing beauty brands. As a company, we are fueled by purpose and not profit, this allows us to approach things differently so that we can create products, content, and a community like no other. A lot has changed since our launch in 2013, but something that will forever remain at the core of Huda Beauty is our focus on business excellence and our unwavering passion for kindness!

Summary: We are seeking a Coordinator, Wellness Administration ensuring seamless communication, coordination, and relationship management with physicians, specialists, functional medicine practitioners, nutritionists, therapists, laboratories, hospitals, pharmacies, health coaches, insurance providers, and international medical concierge services.

Essential Duties and Responsibilities:

  • Manage and coordinate all medical appointments for the Executive family, including annual health screenings, specialist consultations, diagnostic testing, and follow-up care.
  • Track referrals, treatment plans, and specialist recommendations.
  • Obtain, organize, and maintain medical records, reports, and test results.
  • Prepare concise medical summaries to support informed healthcare decisions.
  • Coordinate wellness programs, including supplement protocols, prescription renewals, and appointments with nutritionists, therapists, and health coaches.
  • Maintain wellness calendars and monitor key health milestones, treatments, and upcoming assessments.
  • Arrange healthcare services and priority medical appointments while travelling.
  • Coordinate medical transportation and support services when required.
  • Manage relationships with international concierge medicine and healthcare providers.
  • Ensure continuity of care during Executive family travel and overseas stays.
  • Develop and maintain a secure, centralized medical records system.
  • Organize laboratory results, imaging reports, prescriptions, and treatment plans.
  • Maintain comprehensive Executive family health timelines and ensure the highest standards of confidentiality and data security.
  • Manage insurance processes, including pre-authorizations, claims submissions, direct billing arrangements, and reimbursement tracking.
  • Review medical invoices for accuracy and liaise with healthcare providers and insurers to resolve billing issues.
  • Maintain accurate records of claims, approvals, payments, and related financial documentation.

Requirements
  • Medical Admin background
  • Exceptional discretion and confidentiality
  • Medical terminology knowledge
  • Experience coordinating specialists and hospitals
  • Strong project management skills
  • Excellent written communication

Benefits
  • Monthly “Self Love Days” – at company discretion
  • Premium Medical/Dental/Vision coverage for employee plus dependents
  • Monthly coaching sessions with our in-house Success Coach
  • Employee discounts on all Huda Beauty products
  • Quarterly product gifting

Huda Beauty is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status. If you need reasonable accommodations at any point in the application or interview process, please let us know.

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