Embassy jobs in Abu Dhabi

Job Summary

• Assist in implementing new rules set by DNRD, MOL & EID as well as organizing the department’s policies and procedures.
• Issue NOC letters to employees for various purposes as required.
• Monitoring, coordinate, organize and remind all MAFP employees and new joiners on their visa, labor card and EID issuance and expiration date, including respective family and other household members.
• Coordinate and organize the application of Government formalities for employees including the visa request of MAF companies outside UAE.
• Manage, organize and safekeeping of Employee’s passport.
• First point of contact for MAFP employees concerning visa requirements other country’s embassy and consulates on company’s executives’ business trips.
• Generates list of staff with expiration due date within 2 months & advised each employee to submit documents required for visa renewal & follow up continuously till the end. Issue photo copies of passports after visas have been stamped to relevant HC/Dept.
• Update HC with current rules and changes in processes or procedures if any & respond on any other GR related queries.

GR Related Administration

• File Management of department systems shared folder data base as well as physical file management.
• Set and organize a smooth flow of document for proper tracking of all requests and document handling of the department.
• Communicate and provide information by relevant methods internally to assist and enable the GR department’s effective function and efficient service to fully deliver the request.
• Maintaining the department online application system.
• Equally distribute and assign task to concern GR officer, ensure accurate documentation and workflow process for submitted applications
• Preparation of Government Relations report on quarterly basis.

Functional / Technical Competencies

• Proficiency in Arabic and English Languages
• Strong familiarity with Microsoft Office

Required Background

• Experience as an administrator is a plus
• Secretarial Diploma and/or in Office Administration.