Document Controller jobs in Dubai

Job Requisition ID: 178475

About Al-Futtaim
Established in the 1930s, Al-Futtaim is one of the most diversified and progressive privately held regional businesses, headquartered in Dubai. Operating across more than 20 countries, the Group spans automotive, financial services, real estate, retail and health. With more than 40,000 employees, Al-Futtaim represents over 200 of the world’s most recognised brands, including Toyota, Lexus, IKEA, ACE and Marks & Spencer. Driven by its purpose to enrich lives and elevate communities, Al-Futtaim focuses on digital innovation, AI, sustainable growth and strategic partnerships, creating long-term value for customers, communities and partners while building a responsible legacy for future generations.

Overview Of The Role:

• The Document Controller is responsible for efficiently managing all document movements within the organization, whether electronic or paper. The role requires adherence to established procedures and standards to ensure accurate numbering, formats, issuance, review, dispatch, recording, and archiving of all documents. Success in this position involves maintaining organized document control systems, supervising junior staff, and liaising with external stakeholders such as designers and suppliers. Additionally, the role involves ensuring compliance with safety, quality, and environmental standards, while also seeking opportunities for continuous improvement.

What You Will Do:

Document Management

• Manage all movements of documents, incoming/outgoing either in electronic form or on paper through established procedures or standards.
• Effectively manage a document control system for all incoming and outgoing information.
• Collate, monitor, and distribute information regularly.
• Maintain up-to-date records of all information to ensure availability to the team.
• Issue and distribute controlled copies of information in accordance with the Design Management Plan.
• Check information on drawings for conformance with agreed status and format.
• Liaise with designers and specialist suppliers on queries regarding issues of information.
• Troubleshoot any problems with the drawing management system and peripherals.
• Provide advice on procedures of issue and methods in accessing the system.
• Periodically review and revise procedures, arranging authorization by relevant personnel.

Staff Supervision and Training

• Supervise and manage junior Document Control staff.
• Provide training to participants, designers, and specialist suppliers on the use of the drawing management system.
• Recommend improvements to departmental procedures to fulfill relevant procedural and legislative requirements.

Operational Accountabilities

• Ensure adherence to all relevant safety, quality, and environmental procedures and controls to guarantee safety, service quality, and environmental compliance within AFC.
• Contribute to the identification of continuous improvement opportunities in processes and practices, benefiting Al Futtaim and its employees.
• Liaise with the Design Manager in reporting on project design performance.
• Perform any other reasonable request of work/task as allocated by the Line Manager.

Required Skills To Be Successful:

• Intermediate proficiency in IT applications, including Excel, Outlook, and Word.
• Strong organizational and document management skills.
• Ability to train and supervise junior document control staff.
• Excellent communication skills for liaising with designers and suppliers.

What Qualifies You For The Role:

• Diploma or Degree in Information Management or a related discipline.
• Excellent IT skills at an intermediate level, particularly in Excel, Outlook, and Word.
• 3 to 5 years of experience in the construction business.
• Behavioral competencies such as delighting customers, working across boundaries, managing complexity, influencing others, taking initiative, driving for results, engaging leadership, developing talent, situational adaptability, and demonstrating self-awareness.

About Al-Futtaim Real Estate

With a legacy of more than six decades in real estate and asset management, Al-Futtaim Real Estate – part of Al-Futtaim – creates real impact on the communities it serves through long-term investment and growth. As one of the region’s leading private developers, the company plans, creates and manages developments across the MENA region.

Al-Futtaim Real Estate has a diversified, multi-billion-dollar portfolio across the real estate value chain and asset types such as residential, commercial, malls and industries including hospitality, healthcare, infrastructure and education. Flagship mixed-use urban communities include Dubai Festival City and Cairo Festival City.

Al-Futtaim Real Estate is also responsible for Al-Futtaim Contracting, a fully integrated, end-to-end specialist division operating across the UAE, Saudi Arabia, Qatar and Egypt. The business has delivered industry-leading construction, engineering, technology and FM solutions for more than 50 years.