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    • UAE driving licence is preferred.
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    • Other benefits as per UAE Law.
    • The selected candidate will be employed on a limited fixed-term contract of 1 year, renewable.
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    • * Employment visa, medical insurance and labour card*.
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    • Support communication with suppliers and contract manufacturers to help ensure timelines and deliverables are respected.
    • Maintain strong vendor relationships through regular performance evaluations and contract reviews..
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    • Reconcile production plans and bulk and finished-goods stock with contract manufacturers, and validate manufacturer invoicing against agreed cost.

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Administrative/PRO Specialist
Porter
·
3.5
Dubai
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Job details

Pay information not provided
Dubai

Full job description

Job Description
Role Overview:
We are looking for an experienced and proactive Senior Business Associate to lead our PRO (Public Relations Officer) and administrative functions. You will manage all government-related transactions, keep the company compliant with local regulations, and run day-to-day office operations smoothly. This role suits a detail-oriented professional who knows UAE government procedures well, builds strong relationships with authorities, and can handle multiple priorities independently.


Key Responsibilities:
PRO & Government Relations
  • Handle end-to-end visa processes, including entry permits, medicals, Emirates ID, and labour-related transactions with MOHRE such as renewals, cancellations etc.
  • Liasoning with government entities including GDRFA/ICP, MOHRE, Department of Economy/DED, free zone authorities, municipality, and Amer/Tasheel centres.
  • Obtain, renew, and amend trade licenses, establishment cards, and other company permits on time.
  • Handle document attestation, legal translations, and notarization as required.
  • Track expiry dates for all company and employee documents and start renewals ahead of deadlines to avoid fines.
  • Keep up to date with changes in government regulations and advise management on compliance.
  • Manage employee and dependent medical insurance, including additions, renewals, and cancellations, and coordinate with insurance providers.
Administration & Office Management
  • Oversee daily office operations, including facilities, supplies, maintenance, and vendor coordination.
  • Maintain accurate and organized records of company documents, employee files, licenses, and contracts, both physical and digital.
  • Manage tenancy contracts, Ejari registration, utility accounts, and office-related agreements.
  • Support HR with onboarding and offboarding logistics, including documentation, onboarding kits, procure assets etc.
  • Prepare administrative reports, correspondence, and letters for management.
  • Ensure pantry, grocery, and office supplies are replenished on time
  • Manage petty cash and process admin-related invoices and expenses.
  • Act as the main point of contact between the company and government bodies.
HR Support:
  • Handle onboarding and offboarding logistics including onboarding kits, office accesses, biometrics, asset recovery, coordinating email and access deactivation with IT, and visa and insurance cancellations
  • Coordinate logistics for employee engagement activities such as birthdays, farewells, offsites, and R&R events, including certificates etc.
  • Manage employee travel bookings, including flights, hotels, and transport, and coordinate with travel vendors.
  • Procure laptops and other assets, and ensure they are set up before new employees join.
  • Maintain the asset register, handle asset assignment, resets, and recovery from existing employees.

Qualifications:
  • 4+ years of experience in PRO and administrative roles in the UAE, with at least 2 years in an independent capacity.
  • Proven experience handling mainland and/or free zone company transactions.
  • Strong knowledge of UAE labour, immigration, and licensing procedures.
  • Hands-on experience with government portals and systems (e.g. ICP, GDRFA, MOHRE, Tasheel, Amer, Tas-heel/free zone portals).
  • Excellent organizational, time-management, and follow-up skills.
  • Proficiency in MS Office (Word, Excel, Outlook).
  • Fluent in English and Arabic.

Job Snapshot
Updated Date
01-10-2026
Job ID
JOB_3335
Department
People & Culture
Location
Branch Office, Dubai, Dubai, United Arab Emirates (the)
Experience
3 - 5 Years
Employment Type
Contractual
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