The Restaurant Admin Assistant provides administrative support to the restaurant management team, ensuring that records, reports, documentation, and daily administrative requirements are properly maintained and completed. The role is primarily focused on administrative responsibilities, while also providing support to the restaurant team during daily operations when required.

Role Focus: 80% Administration | 20% Restaurant Operations

Key ResponsibilitiesAdministrative Responsibilities – 80%

• Provide day-to-day administrative support to the Restaurant Manager and restaurant team.
• Maintain and organize restaurant records, files, forms, and operational documents.
• Prepare and update daily, weekly, and monthly reports.
• Monitor and maintain staff attendance, schedules, leave records, and other employee-related documentation.
• Assist with payroll-related records and provide accurate attendance information to HR.
• Handle data entry and ensure information in systems and records is accurate and up to date.
• Prepare purchase requests, invoices, delivery documents, and other administrative paperwork.
• Track invoices, orders, deliveries, and pending documents.
• Coordinate with Head Office, HR, Finance, Procurement, and other departments on restaurant-related requirements.
• Maintain supplier and service provider records and assist with follow-ups when required.
• Prepare letters, memos, forms, and other internal documents.
• Maintain proper filing of documents, both physical and electronic.
• Assist with audits by preparing and organizing required documents and records.
• Ensure confidential employee and company information is handled appropriately.
• Follow up on outstanding administrative requirements and ensure deadlines are met.

Restaurant Operations Support – 20%

• Provide support to the restaurant team during busy periods when required.
• Assist the management team with basic service-related administrative and coordination tasks.
• Support the team in ensuring smooth daily restaurant operations.
• Assist with checking operational documents, checklists, and service records.
• Coordinate with restaurant staff regarding administrative or operational requirements.
• Support the Restaurant Manager with urgent operational tasks when needed.
• Maintain a professional and welcoming presence when interacting with guests, employees, and other stakeholders.

Requirements

• Diploma or Bachelor’s degree in Business Administration, Hospitality Management, or a related field.
• Previous experience in an administrative role, preferably within a restaurant, hospitality, retail, or QSR environment.
• Strong knowledge of Microsoft Office, particularly Excel and Word.
• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to manage multiple administrative tasks and meet deadlines.
• Comfortable working in a fast-paced restaurant environment.
• Willingness to provide operational support when required.

Preferred Qualifications

• Previous experience handling attendance, invoices, purchase orders, reports, or employee records.
• Experience using POS, ERP, inventory, or other restaurant management systems is an advantage.
• Experience working with multiple departments or Head Office teams.
• Basic understanding of restaurant operations and service standards.

Application Question(s):

• What is your expected salary?

Work Location: In person