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Catering Event Coordinator jobs in Dubai

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    • Ensure exhibitors and vendors comply with event and venue guidelines.
    • Promote available event spaces, sponsorship packages, and participation opportunities.
    • View all XQ united jobs - Dubai jobs
    • Salary Search: Event Coordinator salaries in Dubai
    • Prepare event proposals, quotations, contracts, event schedules, and operational plans.
    • Oversee event operations from planning through successful completion.
    • Collaborating with fellow crew members and event coordinators to ensure smooth operations.
    • Participating in post-event teardown and cleanup.
    • Coordinate activity and catering schedules.
    • Complete event reports and handovers.
    • Welcome guests and oversee event execution.
    • Evaluate event success through client feedback and post-event reports, providing recommendations for future improvements.
    • Ability to work flexible hours as needed during events.
    • Communicate regularly with parents regarding upcoming events, permissions, and student involvement.
    • FITT Meals is a leading provider of nutritious, high quality meal plans and food delivery services committed to promoting health and wellness.
    • Previous experience in catering, hospitality, or event planning preferred.
    • The ideal candidate will excel in multitasking, possess strong organizational skills,…
    • Coordinate event licensing, permits, and compliance requirements.
    • Support the Event Director in delivering the event strategy and operational plan.
    • Experience: 5+ years of proven success in global corporate events or the professional event industry.
    • Logistics & Operations: Master the "fine print" by…
    • Experience: 5+ years of proven success in global corporate events or the professional event industry.
    • Logistics & Operations: Master the "fine print" by…
    • 4+ years of catering, banquet, or events operations experience, with at least 2 years in a management or supervisory role.
    • Valid UAE driving licence preferred.
  • Looking for a bright individual (female) who has excellent verbal skills to coordinate with our regular clients and to be present and executing events at five…
    • Ensure all event materials, décor, and equipment are organized before each event.
    • Creative eye for décor and event styling.
    • Make the moments: Plan and run team events, offsites, and the gatherings that pull our offices together.
    • Run the office: Own the daily operations of the Dubai…

Job Post Details

Event Coordinator - job post

XQ united
Dubai
AED4,000 - AED8,000 a month

Job details

Pay

  • AED4,000 - AED8,000 a month

Job type

  • Permanent
  • Full-time

Location

Dubai

Full job description

Event Coordinator

Job Type: Full-time
Location: Dubai, UAE

Job Description

We are looking for a proactive Event Coordinator to support the planning and delivery of festivals, exhibitions, mall activations, live entertainment events, and community experiences.

The ideal candidate should be confident in communicating with clients, exhibitors, sponsors, vendors, venues, and suppliers while maintaining accurate records and following up on all project requirements.

Key Responsibilities

· Support the planning, preparation, and execution of events and activations.

· Coordinate with venues, exhibitors, vendors, suppliers, performers, and production teams.

· Prepare event schedules, checklists, floor plans, registration lists, and operational documents.

· Follow up on permits, approvals, contracts, payments, and event requirements.

· Assist the team on-site before, during, and after events.

· Ensure exhibitors and vendors comply with event and venue guidelines.

· Handle participant enquiries and resolve operational issues professionally.

· Identify and approach potential exhibitors, sponsors, vendors, and strategic partners.

· Promote available event spaces, sponsorship packages, and participation opportunities.

· Contact potential clients through telephone calls, emails, WhatsApp, meetings, and direct outreach.

· Build and maintain a strong database of exhibitors, sponsors, brands, suppliers, and partners.

· Prepare quotations, proposals, sponsorship presentations, and participation packages.

· Follow up with prospects, negotiate participation terms, and support the closing of agreements.

· Achieve agreed exhibitor, sponsorship, partnership, and sales targets.

· Maintain strong relationships with existing clients and identify opportunities for repeat business.

· Prepare and organize contracts, invoices, quotations, payment records, and participant documents.

· Maintain updated databases, contact lists, sales reports, and project trackers.

· Schedule meetings, prepare meeting notes, and follow up on action points.

· Coordinate document collection from exhibitors, sponsors, and vendors.

· Support email correspondence, filing, data entry, and general office administration.

· Prepare regular updates on sales progress, confirmed participants, outstanding payments, and project status.

Candidate Requirements

· Previous experience in events, exhibitions, business development, administration, or a related field.

· Strong communication, negotiation, sales, and follow-up skills.

· Confidence in approaching exhibitors, sponsors, brands, and potential business partners.

· Good administrative and organizational skills.

· Ability to manage multiple tasks and work under deadlines.

· Proficiency in AI, Microsoft Office, especially Word, Excel, PowerPoint, and Outlook.

· Professional written and spoken English (Arabic is an advantage).

· Knowledge of the UAE market, venues, brands, and suppliers is an advantage.

· A valid UAE driving licence is an advantage.

· Willingness to work flexible hours.

Pay: AED4,000.00 - AED8,000.00 per month

Work Location: In person

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