Assistant Accountant jobs

Position Summary

The Junior Accountant, Projects & Hospitality will support the Accounts and Finance Department in maintaining accurate financial records for company projects, general business operations, and KAY Hospitality outlets/properties.

The role will primarily focus on project cost tracking, supplier accounting, accounts payable, bank reconciliation, payment processing, procurement documentation, hospitality revenue and cost reconciliation, and preparation of project- and hospitality-related financial reports. The employee will coordinate closely with the Accounts Manager, Project Team, Procurement Team, Hospitality Operations Team, suppliers, subcontractors, and other relevant departments.

Key Responsibilities

1. Project Accounting and Cost Control

• Maintain accurate project-wise accounting records and cost ledgers.
• Record and classify project expenses under the correct project, cost category, and account code.
• Monitor project expenses against approved budgets and report significant variances.
• Prepare project-wise cost summaries and budget-versus-actual reports.
• Track project commitments, purchase orders, supplier invoices, advances, and pending payments.
• Assist in monitoring work-in-progress, project cash requirements, and outstanding project costs.
• Maintain supporting documents for each project, including quotations, LPOs, invoices, delivery notes, payment vouchers, and approvals.

2. Accounts Payable and Supplier Accounting

• Verify supplier and subcontractor invoices against approved LPOs, delivery notes, contracts, and supporting documents.
• Record supplier invoices and related accounting entries in MYOB or the applicable accounting system.
• Prepare accounts payable schedules and supplier payment lists.
• Prepare payment vouchers and submit them with complete supporting documents for approval.
• Reconcile supplier statements and resolve invoice or payment discrepancies.
• Monitor supplier advances, outstanding balances, credit notes, and payment status.
• Coordinate with suppliers and internal departments regarding pending documents and payments.

3. Bank, Cash and Payment Transactions

• Assist in maintaining and updating company bank balances and transaction summaries.
• Perform monthly bank reconciliations.
• Monitor online transfers, cheques issued, cheque deposits, returned cheques, and cash deposits.
• Maintain records of project-related petty cash and site expenses.
• Verify petty cash claims and ensure proper supporting documents and approvals are available.
• Record bank, cash, cheque, and petty cash transactions accurately in the accounting system.

4. Procurement and Project Documentation Support

• Assist in obtaining and following up on supplier quotations.
• Prepare and process Local Purchase Orders when required.
• Follow up with suppliers regarding delivery of project materials and services.
• Coordinate with the Project and Procurement Teams to verify completion or delivery before processing invoices.
• Ensure proper matching of quotations, LPOs, delivery notes, invoices, and payment documents.
• Maintain an updated record of outstanding LPOs, pending deliveries, and unprocessed supplier invoices.

5. Hospitality Accounting Support (KAY Hospitality)

• Reconcile daily revenue reports from POS and property management systems against cash, card, and online payment settlements.
• Verify and record F&B and hospitality outlet supplier invoices against LPOs, delivery notes, and approvals.
• Assist in tracking hospitality inventory, stock movement, and cost of goods sold.
• Support daily and monthly reconciliation of guest ledger, city ledger, and outstanding guest/corporate accounts.
• Monitor hospitality outlet petty cash, float management, and cash-handling documentation.
• Assist in preparing hospitality revenue and expense summaries for management reporting.
• Coordinate with the Hospitality Operations Team on billing queries, refunds, discrepancies, and outstanding collections.

6. Financial and Management Reporting

• Prepare weekly and monthly project and hospitality cost/revenue reports.
• Prepare supplier payment schedules, outstanding payable reports, and project/hospitality expense summaries.
• Assist in preparing monthly financial reports and management reports.
• Provide project-wise and outlet-wise financial information as requested by the Accounts Manager or Management.
• Assist in preparing cash-flow information relating to project expenses, hospitality revenue, and upcoming supplier payments.
• Maintain updated Excel trackers for project costs, hospitality revenue/expenses, supplier payments, advances, and outstanding liabilities.

7. VAT, Audit and Compliance Support

• Assist in maintaining VAT-compliant invoices and supporting documents across projects and hospitality operations.
• Support the preparation and filing of VAT returns by providing accurate transaction records.
• Assist internal and external auditors by preparing requested invoices, vouchers, bank records, and project/hospitality documents.
• Ensure that accounting records are maintained in accordance with company policies and applicable financial requirements.
• Maintain proper electronic and physical filing of accounting and project/hospitality-related documents.

8. General Accounts Support

• Post journal entries and supplier transactions in MYOB or the applicable accounting software.
• Assist with monthly closing activities.
• Process utility bills and other company expenses when assigned.
• Prepare ad hoc reports requested by the Accounts Manager or Management.
• Perform other accounts and finance duties related to company operations, projects, and hospitality outlets.

Qualifications and Experience

• Bachelor’s degree in accounting, Finance, Commerce, or a related field.
• Minimum 1 to 3 years of accounting experience.
• Previous experience in a construction, contracting, real estate, engineering, hospitality, or other project-based organisation is preferred.
• Experience in project cost tracking, supplier accounting, accounts payable, and payment processing is desirable.
• Exposure to hospitality/F&B revenue accounting, POS or PMS reconciliation is an advantage.
• Basic knowledge of UAE VAT requirements is preferred.
• Experience using MYOB, ERP software, or another accounting system is an advantage.
• Good working knowledge of Microsoft Excel is required.

Required Skills

• Project cost tracking and expense allocation.
• Accounts payable and supplier reconciliation.
• Bank and petty cash reconciliation.
• Invoice, LPO, delivery-note, and payment-document verification.
• Basic understanding of hospitality/F&B revenue and cost accounting (POS/PMS reconciliation, guest ledger).
• Strong numerical accuracy and attention to detail.
• Good document-control and filing skills.
• Ability to coordinate with project teams, hospitality operations, suppliers, subcontractors, and internal departments.
• Ability to meet reporting and payment deadlines.
• Good written and verbal communication skills.
• Ability to handle confidential financial information responsibly.

Preferred Candidate Profile

The ideal candidate should currently be working as a:

• Junior Accountant
• Accounts Assistant, Projects
• Accounts Payable Accountant
• Project Costing Assistant
• Hospitality Accountant / F&B Accountant
• Income Auditor / Revenue Accountant (Hospitality)

Pay: AED4,000.00 - AED5,000.00 per month

Work Location: In person